Event Coordinator

 

Job Role & Summary

The Event Coordinator is a part-time position that is responsible for providing administrative support for office operations and event planning.  General responsibilities of the position are listed below, but Carolyn’s Creationz may identify other duties depending on business necessities and client requirements.

 

Duties & Responsibilities

• Creates and maintains client files including online documentation.

  • Paper files with copies of all client meeting notes, proposal, contracts, etc.

  • Electronic spreadsheets for each client on Google Drive with scans of final contracts.

• Serves as point of contact for all vendors/venues.

  • Establish and maintain relationships.

  • Source venues and pricing.

  • Obtain rental pricing and provides detailed logistics in contract.

  • Provide proposals to client for services (photography, games, etc.).

  • Confirm all contracted services and rentals.

  • Ensure payment to vendors contracted through Carolyn’s Creationz.

• Participate in client meetings and site visits as needed.

• Assist in preparing and packing for upcoming events.

• Manage inventory and order additional supplies as needed (dj party pack/giveaways, etc)

• Pick up items from vendors as needed (art dept/linen/chocolates, etc)

• Assist in labeling and wrapping swag for events

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If interested, please send your resume and cover letter to office@carolynscreationz.com.

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